Your First Posting on Magnet

STEP 1: Select Job Postings from the App Drawer

The App Drawer is the symbol on the Top Right corner of the page when you log into Magnet. You will be able to select Job Postings from the list of options that appear when you click on the App Drawer.

STEP 2: Click on Create a New Posting

In the Job Posting Page, click on Create a New Posting. You will be brought to the posting type selection screen.

STEP 3: Select Professional & Skilled Workers

There are three types of postings you can create on Magnet: Student & Recent Graduate, Professional & Skilled Workers, and Anyone. Each type is intended to help you target different types of job seekers.

When you choose one of these options, you will be brought to first step of the posting creation process, the Basic Information section.

For this guide, we will select Professional and Skilled Workers.

STEP 4: Select an Application Method

Choose how you would like to receive applications submitted from the Magnet site. This section is set to Magnet by default, meaning that you must log into your Magnet account to view the applications. You may choose to instead use an Applicant Tracking System (ATS) or an email address. The email address provided for applications does not need to be the same as the one used to create the Magnet account.

STEP 5: Select the Required Documents

You can choose to require up to four different types of documents as part of the Job Seeker’s application – Resume, Cover Letter, Transcript and Work Samples. Note that documents will be submitted in PDF format. If you have selected ATS, you will not be asked to specify additional documents, as those requirements will be handled by your ATS system. If you select email, a PDF resume will always be required of the applicant.

STEP 6: Enter the Job Title (required).

For example, Financial Analyst, Software Engineer.

STEP 7: Select a Job Level (required).

Job Level refers to the experience tier of the position, such as Entry/Junior Level, Mid, or Senior.

STEP 8: Select Field of Work (required).

Select the general role/job function of the position from the drop-down menu. The Job Function refers to the industry or department the position is in, such as Marketing, Agricultural, Education. This field does not reflect the industry that the company/employer is in.

STEP 9: Enter a Job Description (required).

Click to enter description of the position. Please note that contact information is not permitted in this field. Any contact information that directs applicants to apply via email, ATS, or any other method will be removed. The only exception is instructions for how to contact someone for Accessibility accommodation during the application process.

STEP 10: Enter the job’s location (required).

You can select either a city, province/state, or country. Should you be hiring for the same position in multiple locations, you may choose to only enter the Province or Country. However, we generally advise creating multiple copies of the posting instead and entering a different location for each to ensure better matching.

STEP 11: Select the Job type (required).

Position type refers to the general schedule of work hours the employee will have, such as full time, part time, contract.

STEP 12: Select the compensation type (required).

Informs the applicants how they will be compensated (ex. salary, hourly.). Note:  Commission-only jobs, unpaid jobs or volunteer positions not from a not-for-profit organization, and unpaid internships not associated with a school will not be accepted as per WhoPlusYou’s terms and conditions.

STEP 13: Enter the Starting and Ending Dates of the Work Term (required).

These fields tell Job Seekers when they can expect the position to start, and when the position will terminate. You also have the option to select ASAP for the start date, and Open-ended for the end date. Open-ended is not available for Contract, Internship, or Co-Op positions.

STEP 14: Enter any Language Requirements.

When you select a language from the list, you will be given the option to choose whether applicants should or must have the ability to speak the selected language.

  • Preferred: A preference will be given to those who speak the given language, but job seekers will not be required to speak this language to be considered for the position. Job Seekers who have not entered this language on their Magnet Profile will still be invited to apply.
  • Required: Applicants are required to speak the language to be invited to apply to the position.

STEP 15: Set an application deadline (required).

The final field in the Basic Information form asks for the date in which your posting will be taken down from the job board and will stop inviting Job Seekers to apply.

Once all the required fields have been filled out, click on the Continue button. You will be brought into the next step of the Professional & Skilled Workers posting creation process.

You will see three options for adding a requirement – Education Background, Work Experience or Certifications/Licenses. You must choose one of these options and fill out all the required fields to post your job. You will be to add more requirements later if needed.

STEP 16: Select the Educational Background.

For this guide, we will choose Educational Background. Educational Background refers to the level of education such High School, Undergraduate, Diploma, etc.

STEP 17: Select the Level of Education Required.

You can select the level of education that applicants should have completed or are currently pursuing. It is possible to specify multiple credential types within groups.

For example, you can enter both Undergraduate and Diploma, but you cannot combine Undergraduate and Secondary School selections.

STEP 18: Select at least 1 year of study (required).

The Status field allows you to specify if you are looking for a current student (1st through 4th and subsequent years) or a recent graduate. If you do not have a preference, select all the items in the list.

STEP 19: Select the name of the granting institution, if needed.

Note: this option will not appear if you choose High School. It only appears for if you choose to require a post-secondary education level.

STEP 20: Select at least 1 subject area or 1 skill (required).

Subject area refers to the combination of Faculty and Program in our system taxonomy. For example, if you wanted to hire a student in an Accounting program, you would select “Business – Accounting”.

Skills refer to specific knowledge, abilities, or competencies such as Microsoft Word, Writing and Editing, or Customer Service.

If you select multiple skills, you can set whether candidates must meet Any of the selected skills, or All of them to be matched to your posting. You can scroll through the list, or you can type in keywords to find matching items. You must choose from the drop down list – free type is not accepted.

Once all the required fields have been filled out, click on the Continue button. Your posting will be saved, and you will be brought into the General Edit Page. At this point you can choose to Activate your posting or add additional filters.

STEP 21: Activate your posting + Additional Filters.

At the top of the General Edit Page, you will see the option to Activate your job posting. Directly below this you will see the number of candidates who match your posting’s requirements and which Communities will be targeted once you activate your posting.

If the Community has a Community Job Board, your posting will also appear on that Job Board in addition to inviting matching candidates. Under this, is a checkbox with the text Expand My Post to the Broader Magnet Network.

By checking the box, your posting will be sent to any job seeker who matches your requirements, regardless of their Community Affiliation. This will often result in a larger number of matches; however the posting will no longer be exclusive to a certain Community.

At the far right of the page you will see a number indicating the total number of Job Seekers who are Affiliated with the Community selected and who match the requirements you have entered in your posting thus far. Should the posting return 0 matches, your requirements may be too strict, or Magnet simply doesn’t have many individuals from that background on the system yet.

You may still choose to edit your filters to try to find matches, check the Expand My Post to the Broader Magnet Network or you may activate your posting. Once active, postings will continue to seek out matching candidates as new Job Seekers sign up on the system.

You can also choose to post your job on Outcome Campus Connect if you wish it to reach students and new grads at university and college job boards across Canada. Outcome Campus Connect sends your job posting directly to campus job boards with one click. Again, this will result in a larger number of matches, but the posting will no longer be exclusive to a certain Community. NOTE: This option is not available for all partners.

The additional filters available to you will be displayed at the bottom, in a section titled Refine Search with + icons next to them. Depending on your posting’s requirements, you may need to add additional filters to find appropriately matching candidates.

STEP 22: (Optional) Click on the Diversity Filter in the Filter menu.

First you will be presented with some legal language that you must agree to before you can make selections from the Diversity Filter. NOTE: The Diversity Filter is only available for postings within Canada.

On the filter selection page, you will see a drop-down menu listing the available Diversity Groups. Once you have selected a Diversity Group, three radio buttons will appear at the end of the page that determine how individuals are matched to the diversity filters selected.

  • Should Have means it would be preferred if the user belonged to one of the Diversity Groups, but is not a requirement of the position. Anyone meeting the Education and/or Work Experience requirements of the posting will be invited to apply, and the posting will go up on the Magnet Job Board.
  • Must Have Any means that to be invited to apply, job seekers must belong to at least one of the specified Diversity Groups. These postings will not be put up on the Magnet Job Board. For example, if the user checked “Women” and “Persons with Disabilities”, applicants would have to have self-identified as belonging to at least one of those groups.
  • Must Have All means that to be invited to apply, job seekers must belong to ALL the specified Diversity Groups. In the above example, only job seekers who have identified as both Women AND Persons with Disabilities will be invited to apply. These postings are not posted on the Magnet Job Board. They also cannot be posted to Outcome Campus Connect.

Once you have made your selection and click Continue, you will be directed back to the General Edits Page.

STEP 23 – FINAL STEP: Once you have added all necessary filters, click “Activate” in the general edit screen to activate your posting.

An activated posting will move into the Pending folder to await review by a WhoPlusYou Administrator.

Understanding Posting Status

All postings go through this mandatory review process to ensure that the posting complies with WhoPlusYou’s terms and conditions and are also checked for major errors, such as posting requirements that do not match those expressed in the job description. The review process typically takes 2-4 hours or up to 24 business hours but may take longer depending on the volume of postings.

The posting’s state determines the actions you can take on it.

  • Unposted: Newly created postings are defaulted as “unposted”. Unposted postings can be edited and deleted.
  • Pending: Before being activated, all postings are reviewed by a WhoPlusYou Administrator to ensure that they comply with site rules and do not contain obvious mistakes. When a posting is in this state, the user is not required to do anything unless contacted by Support.
  • Active: Postings that have been approved by a WhoPlusYou Administrator and are now live on the system and available for Job Seekers to apply to.
  • Expired: Postings that have reached their expiry date and are no longer live on the system.
  • Suspended: Postings that were purposely taken down by a user in your account before the posting hit its expiry date.
  • Archive: Once a posting has been activated, it cannot be deleted. You can instead move postings that are no longer in use to the archive status as a way of organizing your postings.

Locking Postings

Postings can be locked for editing using the Lock icon on the Postings Management page. Locking a posting means that only the user who locked the posting can edit the posting while it is in the Unposted state. The name of the user who has locked the posting will be displayed next to the lock check box. Other users will be able to view the posting, but not make changes to it. Account Owners and Admins (but not Limited Admins) can override the lock.

Mass Deleting and Archiving Postings

Certain postings can be deleted or archived en masse. To use either of the mass change functions, click on the Gear icon located to the right of the Create a New Posting button. You can select either Bulk Delete or Bulk Archive.

Selecting Bulk Archive will display all currently Unposted, Suspended, and Expired messages. Select which postings you would like to move into the Archive status by checking the check boxes on the left, then click on the Archive Selected Postings button. A confirmation message will appear. Once you confirm, all the selected postings will be moved into the Archived state.

Selecting Bulk Delete will display all currently Unposted postings. Only Unposted postings can be deleted. Select which postings you would like to delete by checking the check boxes on the left, then click on the Delete Selected Postings button. A confirmation message will appear. Once you confirm, all the selected postings will be permanently deleted.